Direct Answer
Do not pay a material deposit until the supplier identity, beneficiary, approved specification, delivery scope, production timing and inspection rights are documented.
Suitable For
- First orders
- High-value custom orders
- Buyers facing a changed bank account
Not Suitable For
Deposit decision
| Question | Required evidence |
|---|---|
| Who is the beneficiary? | Account name matches the contracting party or has a documented basis |
| What is approved? | Signed specification, drawing or sample |
| What can change? | Written change-approval process |
| What happens after defects? | Rework, replacement and inspection terms |
Step-by-step Process
- Confirm who receives payment
- Freeze the specification
- Confirm sample and tooling ownership
- Document production and delivery milestones
- Reserve inspection and rework rights
Buyer Checklist
- Contracting company
- Bank beneficiary
- Approved sample
- Final specification
- Tooling terms
- Production lead time
- Inspection right
- Defect remedy
Information Needed for Quotation
- Supplier name
- Quotation or contract
- Product and order value
- Payment request
- Known concerns
Frequently Asked Questions
What is the main decision in this questions before paying a supplier deposit?
Do not pay a material deposit until the supplier identity, beneficiary, approved specification, delivery scope, production timing and inspection rights are documented.
What should be documented before approval?
Contracting company; Bank beneficiary; Approved sample; Final specification; Tooling terms.
Can this checklist replace product or legal compliance review?
No. Use it to organize the commercial and technical review, then confirm market-specific compliance with qualified parties where required.
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